Facility managers optimize the data they gather by integrating the information systems that manage it.


Data collected and data stored lose value if its not also maintained. Obviously, fms want to protect the cost (in terms of both time and money) they have invested in gathering or developing data and in loading it into an automated system or storing it in a vault, as well as the cost of the equipment itself. Beyond these measurable costs, all this information has enormous strategic value—both in its use and in its potential damage if it is lost.

The biggest danger is not sabotage or loss, however; it is obsolescence. Data and information are highly dynamic and require active maintenance. Gathering and updating information has become a continuous process. Ignoring or postponing this work can silently undermine the validity of a facility’s database and render parts of it useless or irrelevant. What use is information on codes, products, environmental liability, technologies, law and regulatory changes, and other matters if it is out of date or inaccurate?

Fms must recognize this fact when first developing a plan to manage their data and information. The cost of data maintenance must become part of ongoing operating expenses and an integral part of budgeting.

Reprint from June 2011 issue of Today’s Facility Manager.

Centennial Associates, Inc. provides support for our customers with software, equipment and inventory specialists to implement inventory/asset and maintenance management systems.

Call 585-671-0544 to discuss or for quote.