Asset-Facility Management Blog

The Value of an Experienced Team

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I’d like to expand on my last post on the Centennial Associates, Inc, “Looking Back”. The post talked about the value of experience when it comes to any project. With regard to Centennial’s unique service, bar code inventory services, our experienced team is like a well oiled machine. When we arrive on the first day, the team gathers in a pre-determined work area, reviews the scope of the project and acquaint themselves with the facility and facility drawings. Responsibilities are divided among the teams and off they go.

 

The synergies of our teams make and share improvements as they go. We always are looking for ways to do our job better to produce the highest quality product for our customer. Many improvements to our process have been implemented as a result. Every person on the team is self-directed and enjoys what they do. There is a sense of accomplishment as each project is completed.

 

One of the major changes brought about by team “brainstorming” a problem, was the digitization of a major customers “equipment catalog” that over the years had grown to more than 4,000 items. For this customer, the teams work with net book computers containing the catalog and has resulted in the reduction of man-hours and eliminated long days to complete on schedule.

 

Consider this experienced team when considering a fixed or capital asset inventory for your company. We help companies “get their ducks in a row”. Call 585-671-0544 for a free consultation and quote.

 

Looking Back

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Looking back to 1995 when Centennial Associates, Inc. first was introduced to Bar|Scan® Bar Code Asset Management software system and bar code asset inventories, it’s interesting to see how much our business plan changed regarding project staffing.

 

In the beginning, projects for this service were not numerous and were scattered between our consulting business projects and our business relocation projects. This meant for each new bar code inventory project we would hire new staff each time and in whatever city the project was located. I had the opportunity to hire and train many inventory specialists in our inventory process in each location, needless to say, with varying levels of success, some great, some less than great.

 

I’m proud to say though, each project was successfully completed. There was a lot for me as the project manager to overcome to assure the success of each. As a manager, you encounter different personnel and other problems, as you go, you learn from each experience.

 

Today, we have a staff of competent well trained inventory specialists to draw upon for our projects. Some have been with us nearly 10 years and have experience in a wide range of types of inventories required by our customers. In fact, we’re at the point where I may not have to go out on a project, unless I want to, and be confident the project will be completed on time, within budget and provide accurate data for the customer.

 

Does this sound like the type of project team that you would like to have work with your internal team to conduct your company’s asset inventories whether for Relocation Planning, Accounting, CMMS programs or developing a surplus management program? Please call 585-671-0544 for a free consultation.

 

Norm Mistal, President

How can I help more businesses achieve success with managing their valued assets?

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I had hired someone in the past to help me blog on our website as I have little understanding of the process and benefits that perhaps can be derived. My thought was to have this person write and publish on a regular schedule but as you can see from our frequency it happened for a short period of time.

It was my intent to have this individual research for valuable information to share with those who happened to come to our website, find information that would be of value to them and make their work life easier. This person was not from a facilities background so I found myself providing most of the information that was published. Where did I find my information? Mostly from facility blogs published in facility related magazines. I did acknowledge my sources so not to infringe on any copyrights.

Today is an effort on my part to develop my knowledge base on how to blog, what to blog about that those in our field would find interesting and helpful. My background stems from being a facility manager for a then large company here in Western New York, to retiree, to entrepreneur developing a small business providing quality facility services to corporations with special projects that corporate staff did not have time. Out of this service has developed a rather unique service niche, barcode asset inventories.  We have inventoried all types of corporate, school and maintenance assets supporting office relocation projects through building databases for CMMS.

With that knowledge, how can I help more businesses achieve success with managing their valued assets? Sharing what I have learned about facilities management and asset management through experience, is this of any interest to anyone? What are some facility related topics that may interest you? Let’s discuss.

People, Process and Technology

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I recently came across a white paper from Knowledgestorm published by Mr. Edward R. Flaherty, CEO of TrenStar, Inc. regarding -finding the ROI in your asset tracking initiatives. Flaherty contends that it is people, process and technology as the balance in the implementation of an asset tracking solution. This caught my attention as we have stated in our literature that Centennial has the people, process and technology to provide customers cost effective inventory services.
Mr. Flaherty states that best practices and proven processes combined with technology are the keys to developing successful and sustainable asset tracking and management programs. He continues with “but the real value of a well designed tracking solution is the information it brings to your organization. To truly optimize your investment, you need to be able to capture and analyze the data over a period of time and then be willing to commit to modifying your business processes when the data tells you that there’s a more cost effective or efficient way to operate.
Selecting Centennial Associates, Inc. as a business partner will speed implementation of your asset management solution by providing data collection services to populate your database with accurate information. Leveraging that information will quickly enable the management team to take action where opportunities for business process improvements are identified and shorten the path to generating a return on investment.
In short, it’s the synergy created when you bring together the right people, processes and technology for your particular initiative that will help ensure your success. That’s the first step in getting a measurable ROI.

The Economic Impact of Asset Tracking

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You can’t turn on the news these days without hearing about how the economy is affecting one thing or another. I would like to take a radical glass is half full approach and look at how today’s economy could potentially have a positive impact on something – asset tracking. We all know budgets are tight and a lot of new equipment purchases are being delayed. Isn’t that the perfect time to do an internal inventory of the equipment you already have?

Let’s look at the objectives of an asset tracking program. First, it should make a company more efficient – allowing them to know where a specific piece of equipment is and other pertinent information, i.e. maintenance information, etc. Now look at the alternative – companies spending thousands of dollars in manhours alone searching for lost assets; purchasing unnecessary replacement equipment only to find the “lost” equipment later. In addition, unused assets may be an unnecessary tax liability and cause a company to overpay insurance premiums.

Implementing an effective asset tracking program is not terribly difficult. Different technologies are available, i.e. bar code and/or RFID depending on the needs of your specific company. Centennial Associates with MetalCraft labels help companies implement an asset tracking program.

We all need to be careful about how we spend our money these days. Companies with an effective asset tracking program will be ahead of the game when the economy turns around (and, yes, it will turn around). And seriously, who wouldn’t want that?
Reprinted with permission MetalCraft Blog Wednesday, August 19, 2009

February 18, 2010 Experience

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This was an exciting week for me personally. As President of the Western NY Chapter of the International Facility Management Association I was honored to be asked to be a member of the Advisory Board for the Master of Science in Facility Management Graduate program at the Rochester Institute of Technology, Rochester, NY. This on-line course prepares an individual with the knowledge base to be an effective facility manager in any business or organization.
My entry into facility management was as an engineering technician in an engineering group responsible for providing test equipment and maintaining the facility for a large Division within the big yellow box company here in Rochester, NY. There wasn’t formal training for facility managers in 1979 so you grew in the position through day-to-day experience, you learned by doing. In fact there was not any discipline called Facilities Management. Probably the closest I got to that was through working with the IE’s assigned to work with our group. Over time I gained the skills and developed resources needed to manage facilities projects daily and to develop timely solutions outcomes that satisfied our internal customers. It wasn’t until the mid-1980’s facility management became a career path. With the RIT MS graduate program a full-time student can learn in 20 months or 2 years part-time what I learned over nearly 15 years as a full-time facility manager. True, you never stop learning and after leaving the big box in 1991, those skills learned never go away. Today, I’m still involved with many of the facets of facility management particularly the unique service of building asset databases for facility managers and maintenance mangers who are truly interested in reducing costs using the technologies available to track equipment and costs.
Take a moment and review the program content available in the on-line program. See if it’s for you. Do in 20-24 months what took me the nearly 15 years to learn and many learn better.

http://www.rit.edu/programs/program_detail.php?id=410

February 2010 – Improve use of your CMMS program

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New information is always coming across my desk. I found two interesting articles in the on-line FacilitiesNet magazine.

CMMS programs, once implemented, sometimes become over time underutilized whereby the actual return on investment, ROI, isn’t achieved as quickly as was the intention. The following links below discuss ways to maximize, improve overall use of a CMMS program that will increase productivity and reduce costs.

Centennial Associates, Inc., over the last three years, has specialized in unique facilities services providing customers a data collection process that builds baseline inventories of maintainable assets to populate a company’s Computer Maintenance Management System quickly and cost effectively.

If you would like more information on our services, contact us at 585-671-0544.

Getting the most from CMMS – http://www.facilitiesnet.com/software/tip/Getting-the-Most-from-a-CMMS–18327

CMMS: 5 commonly under used functions – http://www.facilitiesnet.com/software/tip/CMMS-Five-Commonly-Underused-Functions–20585

Have a great day.

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